As an Administrator, you can perform many actions, including managing platform details, allocating premium access to educators, inviting other users to be administrators and/or educators in this organization, and archiving educators.


Once your organization has purchased SmartMusic, you need to create a SmartMusic account and connect it to your organization through the email invite you received.


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Step 1: open the email invite.


If you are the designated SmartMusic platform owner, the email has the subject line Your SmartMusic platform is ready. If you are not the SmartMusic platform owner, but have been invited as an administrator, you receive a Connect to your SmartMusic Organization email. Either way, take the same steps to create your account and connect.  


Open the email invite from your email inbox. If you did not receive an email invite, please check out this article for help.


Select ACCEPT INVITE to create your account and connect it to your organization in the role of Administrator. If you have already created an account in the new SmartMusic you can then skip to Step 3. Please note that this is an entirely new platform, and your Classic SmartMusic account does not carry over. Select here for more information.






Step 2: create your new SmartMusic account.


After you select ACCEPT INVITE, the Let's get started page appears, asking you to verify that you are 13 or older (in accordance with the COPPA rule). 




The SmartMusic Terms of Service agreement appears. After you are finished reading the SmartMusic Terms of Service agreement, indicate whether or not you agree to the terms of service and select new_next_button.png.  




The Enter your account information page appears. Fill out your user profile information. A green_check.png will appear to indicate that the Username and Password fields have been verified. Select new_next_button.png when you are finished.




The Set your backup email page appears. The following pages are optional. Select new_next_button.png or No thanks, skip this step to advance. 




Use the drop-down menus to select a preferred instrument, if you have one, and select new_next_button.png or No thanks, skip this step.




Verify your Country and Timezone and select new_next_button.png.




A confirmation page appears and you are redirected to the Platform page.





Step 3: invite others to connect as administrators.


If there are multiple people in your organization that need to be able to manage platform details, allocate premium access to educators, and invite other users to be administrators and/or educators at this organization, select Administrators. The Manage admins page appears. This page allows you to invite new Administrators, view information on current Administrators, and view any pending Administrator invites. Select the Invite new administrator button. 




The Invite user to connect as an administrator page appears. Enter the email address of the new Administrator and select the Invite Administrator button. 




The new Administrator receives a Connect to your SmartMusic Organization email invitation to connect to the organization as an Administrator. They will need to follow Steps 1-2 to connect and set up their account, if needed. As an Administrator, you can view the status of an invite at any time on the Manage admins page under Pending administrator Invites. You can also resend or cancel a pending invite by selecting Resend




Once the new Administrator has accepted the invite, their information appears in the Manage admins page. 



Step 4: make yourself an educator or invite others to connect as an educator.


If you are both an Educator and an Administrator, you need to make yourself an Educator next. You can also invite others to connect to your organization as educators.


To make yourself or another Administrator an Educator, select Administrators. The Manage admins page appears. This page provides information on the current Administrators in your organization and whether or not they are an Educator. Select Make Educator to give them the ability to create classes and assignments. 




A confirmation message appears. Choose TEACH Free to give the educator limited access to SmartMusic's catalog. Choose TEACH to give the educator full access to SmartMusic's catalog. 




To view the current Educators in your organization, or to invite an Educator to the organization that does not need to be an Administrator, select Educators. The Manage Educators page appears. This page provides information on the total number of seats that your organization has and how many are currently in use. Select the Invite New Educator button.




Enter the educator's email address, choose either Free or TEACH, and select Invite This Educator.




The Are you sure you want to invite this TEACH Free or TEACH educator? dialog box appears. A brief summary of TEACH Free and TEACH access is described. Select Cancel to return to the Educators page. Select Continue And Invite Educator to send an invitation. 




A confirmation message appears.




The educator receives a Connect to your SmartMusic Organization email invitation and will need to follow the steps in this article to complete their account setup. 


Once an educator invitation has been sent it can be viewed under the Pending tab. There you will see all Pending invitations and their expiration date and time. 




After you or another Educator has set up their account, create a class by following the instructions in our Creating a class article.


If you are the Administrator for more than one SmartMusic platform follow the instructions in our Connecting to multiple SmartMusic platforms (Educators).